Velara AI
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Automate Your Med Spa's Growth — No Missed Calls, No Manual Follow-Ups

AI Infrastructure Built to Scale Your Med Spa

Human-like AI systems that handle leads, bookings, and retention 24/7 — so you never miss another opportunity.

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24/7 AI Receptionist
Full Automation
Done-For-You Setup

Sound Familiar?

These problems are costing you thousands every month.

1. Missed Calls = Missed Thousands

"85% of people who don't reach you on the first call will never call back." — Med Spa Growth & Profitability

Most med spas lose $5,000–$20,000/month simply because calls go unanswered during busy hours or after closing. Every missed call is a lost consultation, a lost sale, and a lost client who probably booked with your competitor.

Velara AI's 24/7 AI Receptionist ensures every lead is answered, qualified, and booked instantly — no voicemail, no hold music, no lost money.

2. Leads Fall Through the Cracks

"Businesses that follow up within 5 minutes are 9x more likely to convert leads." — InsideSales.com

Most med spas take hours — sometimes days — to respond to new inquiries. By then, 90% of prospects have already chosen someone else. Manual follow-ups = unpredictable bookings.

Velara's automated SMS, email, and AI DMs nurture and convert leads instantly, even while you're closed.

3. Wasted Ad Spend & No ROI Visibility

"Average conversion rate for med spa landing pages is under 10%." — 39Celsius Marketing

Spa owners often pour money into Meta ads but have no system to track what happens after the click. Leads go cold, data is scattered, and ROI is unclear.

Velara integrates your ads, CRM, and automations into one ecosystem — every click, call, and conversion tracked and optimized for measurable growth.

4. Poor Retention & Lack of Rebooking Systems

"It costs 5x more to attract a new client than to retain an existing one." — HubSpot

Yet most med spas spend all their energy chasing new leads instead of rebooking existing clients. No reactivation campaigns. No loyalty reminders. No birthday offers.

Velara automates client retention, sending personalized check-ins, review requests, and loyalty messages that keep clients coming back month after month.

5. Overwhelmed Staff & Burnout

"The average front desk spends 60–70% of their time on repetitive admin tasks." — Zenoti Data Report

Med spa teams are buried under calls, DMs, booking requests, and follow-ups — leaving no time for service or growth. The result? Burnout, mistakes, and missed revenue.

Velara automates the busywork — so your team can focus on treatments, clients, and scaling your business, not answering the same question 100 times a day.

Core Service Offerings

Everything you need to automate growth, from lead generation to lifetime retention.

AI Receptionist & Call Automation

Human-like voice agent that answers calls 24/7, books appointments automatically, and handles FAQs, pricing, and service details.

  • Books, confirms, and reschedules appointments
  • Integrates with CRM and calendar
  • No missed calls = no missed revenue

Lead Generation System

Done-for-you Meta ad campaigns with targeted audiences, high-converting creative, and real-time lead capture.

  • Facebook & Instagram campaigns
  • Tested aesthetics & wellness funnels
  • Automated follow-up sequences

Lead Nurturing & Conversion

Automated SMS & email sequences with AI chat agents that convert cold leads into booked appointments on autopilot.

  • Instant automated follow-ups
  • AI responds to DMs and inquiries
  • Intelligent consultation reminders

Client Retention & Reactivation

AI-driven win-back campaigns, personalized check-ins, and automated review generation to boost lifetime value.

  • Win back dormant clients automatically
  • Birthday & loyalty automations
  • Reputation management system

CRM & Pipeline Automation

Custom GoHighLevel or HubSpot setup with automated workflows from leads to payments, plus comprehensive reporting.

  • Complete workflow automation
  • Track every client stage in real-time
  • KPI dashboard with conversion & ROI

AI-Powered Meta Ads Management

Advanced campaign setup with A/B testing, real-time CRM syncing, and continuous creative optimization.

  • Continuous optimization & testing
  • Real-time data syncing with CRM
  • Transparent ROI reporting

Social Media Automations

AI systems that respond to DMs and comments instantly, with automated posting and seamless CRM integration.

  • Instant DM and comment responses
  • Automated engagement workflows
  • Integrated with reactivation systems

Performance Tracking Dashboard

Live dashboard tracking appointment volume, ad performance, and revenue with weekly summaries delivered to you.

  • Real-time performance metrics
  • Weekly summaries via email or Slack
  • Complete transparency on what's working

Full AI Infrastructure Buildout

The complete done-for-you system for med spas wanting everything. We build your entire automation ecosystem from scratch — AI receptionist, CRM, ads, follow-ups, and reporting. 100% white-glove setup, delivered in 7–10 days, fully operational and ready to scale.

End-to-end setup in 7-10 days
Fully customized to your business
White-glove implementation

Real Results

Med spa owners who trust Velara to scale their business.

"We went from 3 to 22 new appointments per month — all automated."

Jessica T.

Owner, Glow Med Spa

"Velara's AI receptionist books clients faster than our staff."

Marcus R.

Director, Luxe Aesthetics

"Retention doubled after automating follow-ups."

Amanda K.

Founder, Radiance Spa

See Exactly How Velara Can Automate Your Growth

Book a demo call and we'll show you the system, walk through your current challenges, and map out a custom automation plan for your med spa.

Book a Demo Call

No pressure. No obligation. Just real solutions.

Common Questions

Most clients see booked appointments within the first week. Full system optimization typically takes 30 days, but the AI receptionist starts working immediately after setup.
Not at all. We handle everything for you — from AI training to ad setup to CRM integration. You'll have a dedicated onboarding specialist to make it seamless.
Yes. We integrate with all major CRMs and booking systems. If you don't have one, we'll set you up with our recommended solution at no extra cost.
Perfect. We'll audit your current campaigns, identify what's working, and optimize or rebuild what isn't. Most clients see immediate improvements in cost per lead and a dramatic increase in conversion rates by adding our AI follow-up system.
No. We can forward your existing number to the AI receptionist, or set up a new dedicated line — whatever works best for your business.

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Contact Us

Call Us
(555) VELARA-1
Email Us
info@velara.ai
Service Area
Serving Med Spas Nationwide

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